1.Purpose of This Policy
Eximex UK Ltd is committed to conducting business with honesty, integrity, and transparency. We expect all employees, contractors, suppliers, partners, and stakeholders to uphold these values.
This Whistleblowing Policy provides a clear process for raising concerns about wrongdoing, malpractice, or unethical behaviour at Eximex. It ensures that individuals can speak up safely, confidently, and without fear of retaliation.
2.What Is Whistleblowing?
Whistleblowing is the act of reporting genuine concerns about activities that may be illegal, unethical, dangerous, or in violation of company policies.
Examples include:
This policy is not for personal grievances, which should be raised through Eximex’s standard grievance procedures.
3.Who Can Raise a Concern?
This policy applies to:
4.How to Raise a Concern
Concerns should be raised as soon as possible using one of the following channels:
a) Line Manager or Supervisor
If comfortable, individuals may report concerns directly to their manager.
b) Senior Management
If the concern involves a manager or is of a serious nature, it can be reported to senior management:
Email: accounts@eximex.co.uk
c) Anonymous Reporting
Reports may be submitted anonymously. Eximex will investigate all concerns raised, but anonymity may limit the ability to follow up or provide feedback.
5.How Eximex Will Respond
All concerns raised under this policy will be:
Once a concern is received, Eximex will:
- 1Acknowledge receipt (unless the report is anonymous).
- 2Conduct an initial assessment to determine next steps.
- 3Carry out a full investigation where necessary.
- 4Provide feedback on the outcome where appropriate.
6.Protection Against Retaliation
Eximex strictly prohibits retaliation against anyone who raises a concern in good faith.
No individual will be:
for reporting a genuine concern.
Anyone who victimises or retaliates against a whistleblower will face disciplinary action.
7.False or Malicious Allegations
Eximex recognises that genuine whistleblowers may sometimes be mistaken.
However, deliberately false, malicious, or vexatious allegations may result in disciplinary action.
8.Confidentiality
Eximex will make every effort to maintain confidentiality and protect the identity of whistleblowers. Information will only be shared where strictly necessary and in compliance with the law.
9.External Reporting
Individuals are encouraged to raise concerns internally first.
However, if they believe internal reporting is not appropriate or effective, they may report to external bodies such as:
10.Policy Review
Eximex UK Ltd will review this Whistleblowing Policy annually to ensure it remains compliant, effective, and aligned with current legislation and best practice.
